Core Functionalities

Explore the core features of AES/32 cloud solution

Calculation Sheet

The Calculation Sheet feature enables planners to obtain cost estimation and pre-calculation for maintenance efforts while ensuring that supplier’s time & material per order is correct.

Description

Eliminates error prone process of manual cost estimation
Higher estimation precision due to utilization of background
Formulas and historic data
Increase integration of contractor
Real-time comparison of actual effort and estimate
Prompt involvement of Procurement department by automated data transfer when a defined threshold value is exceeded

The Inquiry function enables centralized creation and management of digital sourcing events (i.e. Request for Quotation) with the leverage of unit rates catalog and/or time and material breakdowns.RFQ invites can be sent to pre-approved suppliers and not-yet onboarded suppliers. This sourcing process also includes comparison and analysis of quotes and facilitate purchase order creation when awarding business to selected supplier.

Efficient procurement process due to preconfigured, standardized templates
Seamless sourcing process with built-in analytics
Increase transparency of sourcing and award decision process within one application
Simplify contract and order creation with data readily available
Eliminate manual data transfer with the use of Comengy application

Quotation

RFQ invites can be sent to pre-approved suppliers and not-yet onboarded suppliers. This sourcing process also includes comparison and analysis of quotes and facilitate purchase order creation when awarding business to selected supplier.

Efficient procurement process due to preconfigured, standardized templates
Seamless sourcing process with built-in analytics
Increase transparency of sourcing and award decision process within one application
Simplify contract and order creation with data readily available
Eliminate manual data transfer with the use of Comengy application

Contracting

Comengy contracting provides a centralized platform to manage contractual prices by indexing complex price structures. Seamless contracting process from the use of standardized contract templates, approval workflow to e-signatures collection.

Faster contract creation process through provision of standardized templates containing standardized contract content using the Clause Library
Increased adherence to contract compliance
Improve monitoring of contract lifecycle including notifications about contract expiration dates
Availability of e-signature to improve contract approval and digitized signature process
Document repository of relevant contract information

Dynamic Catalogs

The Dynamic Catalog allows structured price setup with multi-layer levels. The system offers a simple way to setup catalog items in a standardized format with mass loading option.

All variation possible for itemizing at different price structure levels
Grouping can be used for formula pricing
Supplier’s catalog coding can be added to catalog for ease of referencing
Optional mass loading and/or direct import from supplier’s accounting system
Ability to track pricing history and make price comparisons across suppliers

Audit Sampling

The Audit Sampling enables the validation process of billed services vs delivered services by selecting a random sample of payments for validation based on predefined thresholds.

Uncover mismatches between billed service and delivered service resulting in avoidance of non-compliance cost payments
Selection of random sample enables unbiased results
Increase efficiency in uncovering mismatches due to focus on sample for audit
Flexible set up of the audit scope to meet specific business rules

Quantity Survey

The Quantity Survey is a form of the service entries confirming the quantity of work performed. The supplier is enabled to create, view, and edit a quantity survey in Comengy as a basis for billing the work performed at each scheduled or non-scheduled activity level. Billing value calculations are automated to ensure contract compliance and increase transparency.

Increase adherence to contract pricing
Improve processing cycle time with workflow and ERP integration
Allow supporting documents attachment
Facilitate order change
Real time status tracking, such as service acceptance and payment advice

Reports

The Comengy Reports provides the creation of reports for all information stored in Comengy as well as performance analysis (e.g. ABC-analysis) including dashboards and graphics supported by data mining.

Flexibility in report creation and provision through self-service reporting capabilities
Reduction of manual effort through scheduled reports pushed to user groups
Provision of strategic relevant information for users by presenting data in charts, tables and other visualizations

Supplier Onboarding

Dienstleister-Onboarding

The Supplier Onboarding module facilitates the onboarding of suppliers into Comengy using a cloud platform.

Collect supplier’s information in standardized format
Obtain supplier’s validation of catalog index and descriptions
Register all supplier users’ profile details

One Click Solution

One-Click Solution enables contractors that are not yet enabled in Comengy to create quantity survey for a single specific transaction.

Automated payment based on approved quantity surveys
Integration of contractors with relatively low amount of transactions
Service entry and payment process automation and increased process efficiency
Uniform entry channel for suppliers
Simplified contractor enablement process
Increase data transparency for all enabled suppliers and single source of truth

Go Beyond

Utilize best-in-class management capabilities with AES/32 management modules

Supplier management

The Supplier Management module enables tracking and monitoring of supplier performance and provides detailed contractor information.

Real-time supplier evaluation during job execution
Centralized storage and maintenance of policies, general terms and conditions, training material and certifications
Increased transparency about contractor activities through individualized news feed
Support of supplier performance monitoring and development through creation of individual supplier evaluation forms
Supplier information management as part of the supplier portal (news feed, access to client relevant information*, etc.)

Project management

The project management module enables creation and monitoring of demand specific projects linked to other planning tools. Besides the bill of material and job documentation, any project related documentation can be stored and tracked.

Manage and track project progress at component level (status milestones, planned vs actual cost, resource planning, quality, documentation)
Inventory management tailored to project needs
Support cross-functional collaboration on projects
Greater control over project relevant documents and their modifications

Scaffolding Management

The Scaffolding Management module enables digitally supported planning of scaffolding activities (construction, adaptations, decomposition, maintenance, etc.) with information on geo-location of scaffolds. The module transfers planned activities into a formal request (incl. pictures) that is send to the supplier.

Module assigns company-wide unique scaffold numbers for reporting purposes
Simplified communication with supplier
Efficient communication of scaffolding requirements to supplier
Increased process transparency scaffolds usage and duration supports more efficient scaffold management and enables cost optimization
Mobile App for this module is available

Pipeline Management

The Pipeline Management module enables calculation of costs for pipe construction based on CAD-Data and transfer of the request information to the supplier within the same module. Based on as-build documentation, maintenance efforts can be calculated and transmitted to the supplier.

End-to-end process realization by integration of modules
Single source of truth
Automated cost calculation and increased cost calculation precision
Integrated transmission of CAD-data to suppliers

INTEGRATION

Comengy services helps you Integrate with your ERP and connect with suppliers via Cloud

Contractor Cloud Interface

The Contractor Cloud Interface enables the connection of the contractor´s systems to the buyer´s Comengy system and the exchange of data through dedicated interfaces.

Reduction of error rate during data transmission through seamless data transfer
Location-independent data transfer by omission of an on-premise installation
Elimination of training effort and costs as each party can continue to use its own systems
Increased flexibility through independence from the technical availability of your own systems

Client Integration Layer

An easy way to integrate to ERPs.

As a web service, Comengy services can integrate AES/32 to ERP systems, with limited customization required to map the data transmission to the appropriate field.
With two-way integration, order and payment data is maintained consistently in both systems.

Frequently asked questions

Is the integration to SAP Out-Of-Box solution?

Yes, we support the integration into SAP ERP and S/4 Hana with comprehensive standard interfaces. We have a set of core and optional interfaces depending on your needs of automation and process simplification
What are the Unit Rate and Dynamic Catalog

The Dynamic Catalog allows structured price setup with multi-layer levels. The system offers a simple way to setup catalog items in a standardized format and the ability to analyze and compare pricing across suppliers of same service. The Unit Rate Catalog is one type of Dynamic Catalog that has pricing based on one unit of measure, e.g. one square meter of wall to be painted which includes both the time and materials.

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